Ministry Request Forms
We are here to support you!
Room Request
Please use this form to reserve a room for your MHBC ministry event or meeting. A member of the MHBC Administrative team will follow up with you. Once your meeting location is confirmed, please complete the necessary forms for Logistics, Hospitality, and Communication support if required.
Logistics Request
- Room must be reserved before submitting Logistics request.
- Room set-up/clean up requests must be submitted to both Logistics & Hospitality Ministries a minimum of 30 days in advance of event.
- Ministry sponsored events must plan to support cleanup.
- Upon completion, please email form to: logistics@mthopeva.org AND hospitality@mthopeva.org or simply drop a copy off at the church office, Monday-Friday.
Communication Request
- Thank you for visiting the Communications Request page. The Communications Team is ready to help launch the announcement of your event.
- Click the link below to submit event, creative, video, and web request.
- Once we receive your request, a team member will contact you to discuss your options.
- Please submit event request no less than four weeks in advance to allow for media design and promotion. Project promotion time may vary depending on request.
Food Service Request Form
Draft requests must be submitted 60 days in advance of event. Final food and supply requests must be confirmed minimally 15 business days prior to event.
Orders for linen must be confirmed/reserved 10 business days prior to event.
Copy of logistics/room setup request form must accompany food service request.
Hospitality is not responsible for cleanup of the fellowship hall. Please work with logistics to ensure the rooms is returned to approved and required configuration.
Request for Purchase
- The Request for purchase form is completed by the Ministry Director and submitted to the Business Manager (businessadmin@mthopeva.org) and the Budget Chair (budget@mthopeva.org) to request approval to expend funds on an approved Activity/Event in the ministry budget.
- It must include the signature of the Ministry Director.
- Upon approval, the Business Manager will forward a signed copy of this form, with the Business Manager’s signature, to the Ministry Director indicating Approval to Purchase.
- Please allow the Business Manager up to five (5) business days to process the request after receipt.
- Submit all receipts to the Business Manager within five (5) business days after purchase. No purchase should be made without prior approval from the Business Manager.
Contact Us
DIrector of Communications
communications@mthopeva.org
Assist. Communications Director
website@mthopeva.org
Business Manager
businessadmin@mthopeva.org
Logistics Lead
logistics@mthopeva.org
Hospitality Lead
hospitality@mthopeva.org